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Notionalize

Official Notion Ambassador · 4.2 on Trustpilot

Notion systems your team runs on every day.

We make organizations easier to run: map how the work moves, build it in Notion with the automation and AI around it, train your team, and keep it working.

Remote · Teams in the US, Europe & Asia · Published pricing

Selected work

3 client case studies · 1 product

AgencyU

Case study · Agency OS

Client onboarding cut from 2 days to 2 hours

22 hrs
Time saved weekly

Notion · OpenAI · Automations

Read the case study →

Quantum Club

Case study · Recruitment App

Recruitment cycle time cut in half

18 hrs/wk
Manual work eliminated

Airtable · Slack · Email automation

Read the case study →

The Interesting Times

Case study · Operations System

On-time delivery up from 60% to 95%

+30%
Client satisfaction

Notion · Client portals · Time tracking

Read the case study →

ClientFacingPortals

Our product

Self-serve client portals, built on the Notion API

$29/mo
From, with a free trial

Notion API · SaaS

Visit the product ↗

Free Notion template: Agency Client Portal

All templates →

What we build

The operating layer your organization is missing.

Notion systems, automations, AI applications, and enablement stand alone or connect. Most engagements start with one expensive workflow and grow once the results are in.

All services
01Notion OS DevelopmentCustom workspace architecture and relational database design, so you end up with one connected system your team sticks to.
02Workflow AutomationMake, Zapier, n8n, and Notion automation flows that connect the tools you already use and kill manual handoffs.
03Custom AI ApplicationsAI built into your workflows that writes reports, pulls out insights, and handles matching, so your team can spend its time on the work that matters.
04Website DevelopmentFast, on-brand sites and portals that plug straight into your Notion data and automation layer.
05AI Systems Diagnostic & SOPsWe examine workflows, systems, data, risks, and operating evidence, then turn the findings into a prioritized implementation roadmap and documented SOPs.
06Team Enablement & PartnershipHands-on training, a structured rollout, and an ongoing partnership with someone accountable, so the system keeps working and keeps getting better.

Teams of 5–10: your whole Notion system in 90 days, $9,999.

We build it, train your team 6 hours a month, and write the SOPs. Not ready for that? Start with a $250/hr working session. Every price is published, and you own what we build.

See the 90-day package All pricing →

What clients say

Founders don't hand over their ops to just anyone.

These founders trusted us with theirs, and they explain why on camera and on Trustpilot. Every story below is real.

4.2 / 5 · Great6 reviews on Trustpilot

More in writing, verified on Trustpilot

“I was struggling with my internal operations until Julius came to the rescue. He's a magician when it comes to operations and made the way my team works so much easier.”
MHMuhameed HuseenNetherlands · via Trustpilot
“We had quite a few requirements and although not everything was possible, he came up with smart and effective alternatives. A highly skilled Notion expert and great to work with. Definitely recommend!”
JKJort KorzNetherlands · via Trustpilot
“Julius is fantastic. He's fast, efficient, and effective and will save you so much time — from setting up your Notion board to helpful tips. He is the MAN.”
CECade EstesUnited States · via Trustpilot
“For a software with such a steep learning curve and huge potential, Julius made the process much easier to understand my goals and troubleshoot setbacks. Time well spent.”
OCOliver CapenerUnited States · via Trustpilot
“Juls is unreal at his craft — highly recommend him for anything Notion or systems related!”
JAJoshua AbelyUnited States · via Trustpilot
“Extremely helpful Notion wizard. 10/10 would highly recommend. 🙌”
IWIsaac WerkUnited States · via Trustpilot
Read every review on Trustpilot

FAQ

Questions people ask before we start.

How working with us goes, from the first call to life after launch. You're never locked in.

Is the free Fit Assessment a technical audit?
No. It's a nine-question starting point that shows the likely problem, a rough estimate of what waiting may cost, and the most sensible next step. The paid AI Systems Diagnostic is where we closely review your workflows, tools, data, risks, team, and current numbers before making a formal recommendation.
What do we receive from the AI Systems Diagnostic?
You get a map of how work happens today, your starting numbers, the main problems and opportunities, a realistic estimate of the value, and a prioritized 90-day action plan. We may recommend a project, monthly partnership, work your own team can handle, or no paid engagement at all.
What do we get from the monthly partnership?
It gives you ongoing expert advice, a set amount of hands-on building each month, and one person responsible for keeping the work moving. We agree what matters most, define what done looks like, build it, check whether the team is using it, and decide what to improve next.
How do you justify the investment?
We look at time saved, mistakes and repeated work reduced, tools or contractor costs avoided, faster delivery, and any revenue change we can clearly tie to the work. We show our math and assumptions. We don't count saved time as cash savings by default, and we don't guarantee any revenue result.
How long does implementation take?
A clearly defined project can receive a 30-day delivery guarantee when we have the access, information, and approvals needed to finish it. Larger projects get split into smaller stages, so you see useful progress early and never get a promise we can't honestly keep.
Do you replace our existing tools?
Rarely. We start from the use case, not the tool. We look at your operations first, then connect and tune the tools you already use (Notion, Slack, Airtable, ClickUp, and more). We only suggest a change when a tool is actively holding you back.
What if our team isn't technical?
That's who we build for. Every build includes hands-on training, SOP documentation, and a structured rollout plan, so your team is on the same page from day one. Even a great system fails if nobody adopts it, so we design for the people who'll use it every day.
What happens after the build is complete?
You own everything and receive documentation, recorded training, and the agreed support window. If recurring decisions and improvements justify ongoing ownership, the partnership starts with a three-month operating period and becomes month to month afterward with 30 days' notice.

Done with you

We'll build it with your team.

One call to understand the work and scope the first phase. After that the system is yours. We document it, train your team on it, and support it.

Bring one workflow that keeps breaking. You'll leave with a clear first step, whether or not we work together. Questions? Email hello@notionalize.com.